Federation Forms and Documents

1. Federation Forms

NEW FOR 2020-2021 FORMS – We are working to have ALL our forms submitted electronically! Please do NOT mail in a form unless the form specifically requires a hard copy. 
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FORM DUE DATE DESCRIPTION FEDERATION OFFICER RESPONSIBLE PURPOSE
IRS Form 990 15-Oct-21 Tax Exempt Tax Return – or an extension request PRESIDENT -ELECT ALL clubs required to fill out • Send confirmation of filing to President-Elect • *May file for extension, have 3 months, Form 8868 • Contact Federation Pres. Elect for more info
Form-A 1-Feb-22 Nomination of Club Member for Federation Officer PRESIDENT and CORRESPONDING SECRETARY Nomination for Federation Officer • ONLY submitted if your club is nominating a member for a Federation Officer & has paid club dues by February 1 • Must be accompanied by a recommendation letter from the local club president and be signed by the local club president • FORM A is returned to the Corresponding Secretary whose address is on FORM A
Form B 1-Feb-22 Payment of Federation Dues and Archive Fees TREASURER Payment of Dues & Archive Fees to the Federation • FORM B is returned to the Treasurer
Form T 1-Feb-22 IRS Group Exemption PRESIDENT-ELECT Local Club’s required information for IRS Group Exemption • Local Club must confirm its compliance with the IRS Form 990 annual filing requirement • FORM T is returned to the President-Elect
Form F 1-Mar-22 Reservations for Tables at Aggie Moms’ Boutique 5TH VICE PRESIDENT BOUTIQUE ONLY submitted if your club plans to sell items, or hold a raffle you must return this form • FORM F is returned to the 5th VP Boutique
Form Y 31-May-22 Tax Compliance Verification TREASURER Tax Compliance Verification • Form Y is returned to the Treasurer
Form C 31-May-22 Member Club Elected Officers for upcoming Club Year 7TH VICE PRESIDENT DIRECTORY Local Club Officers Elected to serve for 2021- 2022 • This information is used for the Federation Directory • FORM C is returned to the 7th VP Directory
Form D 31-May-22 Member Club Report for Annual Report of Clubs 4TH VICE PRESIDENT REPORTS Local Club’s annual report of club activities • FORM D is returned to the 4th VP Reports
Form E 31-May-22 Donations to TAMU Student Organizations 4TH VICE PRESIDENT REPORTS Local Club report of donations to Texas A&M student organizations • FORM E is returned to the 4th VP Reports
Form G 31-May-22 Scholarships Awarded by Member Clubs 4TH VICE PRESIDENT REPORTS Local Club report of academic scholarships awarded to Texas A&M students • FORM G is returned to the 4th VP Reports

2. Federation Documents

History of the Federation of Texas A&M University Mothers’ Clubs

2021-2022 Budget

Federations Annual Report of Clubs 2020-2021
Federations Annual Donations Report 2020-2021

Delegate Submission Form

Texas A&M University Request for Use Permit / Concessions Form

TAMU Hospitality & Event Services Tabling & Zone Request Form

TAMU Authorized Student Organization List – Alphabetical & Numerical

Application for Texas Sales Tax Permit

3. IRS Documents for Transparency and Accountability

By making full and accurate information about our mission, activities, finance, and governance publicly available, The Federation of TAMU Mothers’ Clubs encourages transparency and accountability to our constituents.  The Internal Revenue Code requires a charity to make is Form 990 available for public inspection.  The IRS encourages every charity to adopt and monitor procedures to ensure that its documents are complete and accurate, are posted on its public website, and are made available to the public upon request.

View the Federation’s IRS Form 990-EZ filed for 2019-2020

View the Federation’s IRS Form 990-EZ filed for 2018-2019

View the Federation’s IRS Form 990-EZ filed for 2017-18:
2017 990-EZ —- 2017 990-Schedules

View the Federation’s IRS Form 990-EZ filed for 2016-17
2016 990-EZ —- 2016 990 Schedules

View the Federation’s IRS Form 990-EZ filed for 2015-16

View the Federation’s IRS Form 990-EZ filed for 2014-15

View the Federation’s IRS Form 990-EZ filed for 2013-14

View the Federation’s IRS Form 990-EZ filed for 2012-13

View the Federation’s “IRS Determination of 501(c)(3) Exemption from Federal Income Tax” Letter from 1985