Federation Forms and Documents

1. Federation Forms

We now have ALL our forms submitted electronically! Please do NOT mail in a form unless the form specifically requires a hard copy.
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FORM	DUE DATE	DESCRIPTION	FEDERATION OFFICER RESPONSIBLE	PURPOSE
IRS Form 990	15-Oct-2024	Tax Exempt Tax Return – or an extension request	4th VP REPORTS	All Clubs required to fill out – Send confirmation of filing to 4th VP Reports – May file for an extension (Form 8868) extension is for 3 months – Contact Federation President Elect for more information – Instructions
Form A	Closed for 2024-2025	Nomination of Club Member for Federation Officer	CORRESPONDING SECRETARY	Nomination for Federation Officer • ONLY submitted if your club is nominating a member for a Federation Officer & has paid club dues by February 1 • Nominee and Club President must submit Form B.
Form B	1-Feb-25	Payment of Federation Dues and Archive Fees	TREASURER	ALL clubs required to submit • Payment of Dues & Archive Fees to the Federation • Online payment link on Form
Form M	1-Feb-25	Submission of Membership Information	1st VP Membership Membership Template	ALL clubs required to submit Form M membership information using the Membership Template. The completed Membership Template is to be emailed to 1stVPMembership@aggiemoms.org.
Form T	1-Feb-25	IRS Group Exemption	4th VP REPORTS	ALL clubs required to submit • Local Club’s required information for IRS Group Exemption • Local Club must confirm its compliance with the IRS Form 990 annual filing requirement • FORM T is returned to the 4th VP Reports.
Form F	16-Feb-25	Reservations for Tables at Aggie Moms’ Boutique	5TH VICE PRESIDENT BOUTIQUE	ONLY submit if your club plans to sell items, or hold a raffle • Online payment link on Form
Form Y	31-May-25	Tax Compliance Verification	TREASURER	ALL clubs required to submit • Tax Compliance Verification
Form C	31-May-25	Member Club Elected Officers for upcoming Club Year. .	7TH VICE PRESIDENT DIRECTORY	ALL clubs required to submit • Local Club Officers Elected to serve for the following fiscal year • This information is used for the Federation Directory
Form D	31-May-25	Member Club Report for Annual Report of Clubs	4TH VICE PRESIDENT REPORTS	ALL clubs required to submit • Local Club’s annual report of club activities
Form E	31-May-25	Donations to TAMU Student Organizations	4TH VICE PRESIDENT REPORTS	ALL clubs required to submit • Local Club report of donations to Texas A&M student organizations
Form G	31-May-25	Scholarships Awarded by Member Clubs	4TH VICE PRESIDENT REPORTS	ALL clubs required to submit • Local Club report of academic scholarships awarded to Texas A&M students